Electronic Workflow Designed to Encourage Document Flow Through the Process

IDEAS Electronic Workflow Management (iApprove) provides a comprehensive capability to approve requisitions, purchase orders and vendor invoices and manage the approval process.  Momentum based, iApprove is designed to encourage document flow through the process.  The application automatically notifies approvers, provides all information needed for the approval process and offers in-line opportunities for email contact with involved parties.  The iApprove web components work in tandem with the IDEAS  solution.  Invoices are initially registered in IDEAS Accounts Payable, images and other electronic documents are attached and approval routing is selected.  Invoices approved in iApprove are immediately eligible for payment through IDEAS Accounts Payable.

Record the Business

• Capture image and assign approvers during the data entry process
• Scan multi-page documents as attachments to support approval
• Attach any number of additional documents of any file type
• Assign approvers individually or by profile
• Review and approval (serial or parallel) modes
• Approvers may:
• Approve or reject invoices, requisitions and purchase orders
• review document data and supporting materials
• Edit collaborative comments and messages
• Access any number of databases in a single session

Manage the Business

• Retrieve scanned documents by any attribute
• Re-route documents to different approvers
• Validate approver financial authority
• Verify approver PIN
• Establish email notification and reminder text and elapsed time for reminders
• Disable selected approvers for notification
• Automatically email notifications to approvers
• Complete notification, routing and status tracking
• Track rejected invoices
• Flexible approval status reporting